6.4 Travel including International Travel

Policy No: RESEARCH 6.4  
Type of Policy: Administrative
Effective Date: April 2013    
Last Revised: April 2013

Policy Owner: OSP
Policy Contact: Duane Hutchison, Director of Sponsored Programs, Duane.Hutchison@osp.gatech.edu

1. Policy Statement

All travel by faculty, staff, students and guests utilizing sponsored programs funds administered through the Office of Sponsored Programs must meet the Cost Accounting Standard criteria.  It is allowable, allocable, and reasonable.  Travel is allowable as a direct charge if such travel will provide a direct benefit to the project.

If prior approval for foreign travel wasn’t obtained in the proposal stage and it is a federal sponsor, please refer to the FDP Approval Matrix for next steps.

The Fly American Act applies for travel funded by federal awards

2. Scope

This policy applies to all Georgia Tech faculty and staff members.

3. Forms

Title Link
FDP Prior Approval Matrix http://www.nsf.gov/pubs/fdp/fdpmatrix.xls
Fly America Act Waiver Checklist http://grants.gatech.edu/main/wp-content/uploads/2011/12/Fly-America-Waiver-Cklist.pdf

4. Related Information

Resource Link
Procurement Site for GT Travel http://www.procurement.gatech.edu/travel

5. Policy History

Revision Date Author Description
1-2-2014 OSP Rev 1.0