2.1.4 Disengagement of PI/PD

Federal sponsoring agencies require, at a minimum, advance notification if the PD/PI is disengaged from the active direction of a project for a period of more than three continuous months or longer, plans a significant change in effort, or plans to transfer to another institution. The awarding agency must approve a replacement PD/PI who is requested by the awardee institution; departing PD/PIs often suggest or recommend such replacements. Agencies reserve the right to terminate a grant if approval for a leave of absence has not been sought or if the replacement PD/PI is not acceptable. Policy No: RESEARCH 2.1.4 
Type of Policy: Administrative
Effective Date: April 2013    
Last Revised: April 2013

Policy Owner: VPR
Policy Contact: Jilda D. Garton, Vice President for Research, jilda.garton@gtrc.gatech.edu

1. Policy Statement

It is the policy of Georgia Tech that a PI/PD must fulfill the PI/PD eligibility policy (2.1.1) and be engaged in the design, conduct and reporting of the research project.  Per CFR 200.308, in the event that the PI/PD is disengaged from the project greater than three month, or a 25 percent reduction in time devoted to the project over the current budget period, arrangements for the oversight should be sent to the appropriate Contracting Officer.

2. Scope

This policy applies to all Georgia Tech faculty, staff.

3. Definitions

 

PD/PI Project Director/Principal Investigator, individual responsible for the overall design, conduct and reporting of the research or other externally funded sponsored activity.
Disengagement Disengagement from a project by a PI or PD is defined by any of the following circumstances:
  1. Complete withdrawal or other relinquishment of active direction of the project,
  2. Complete absence of any involvement of research under the terms and conditions of the contract for a continuous period of 3 months or more,
  3. A reduction of 25% or more in time devoted to the project over the current budget period,
  4. Other relinquishment of active direction of the project,
  5. Absence from duty at Georgia Tech.

 4. Procedures

Change of PD/PI
Initiating a Change

To initiate a change, the PD/PI or, if unavailable, the School or Lab should inform OSP/IE of the request for a change in the PD/PI on a project. The PD/PI’s School or Lab must concur in the recommendation of a new PD/PI. OSP/IE will submit the request to the sponsor, if required, and will update the contract file after approval has been obtained. The curriculum vitae of the replacement PD/PI should accompany the request. In the event a sponsor objects to the nominated replacement, OSP/IE will contact the requesting unit.

Federal Sponsoring Agencies

Federal sponsoring agencies require, at a minimum, advance notification if the PD/PI is disengaged from the active direction of a project for a period of more than three continuous months or longer, plans a significant change in effort, or plans to transfer to another institution. The awarding agency must approve a replacement PD/PI who is requested by the awardee institution; departing PD/PIs often suggest or recommend such replacements. Agencies reserve the right to terminate a grant if approval for a leave of absence has not been sought or if the replacement PD/PI is not acceptable. 

 

5. Enforcement

Agencies reserve the right to terminate a grant if approval for a leave of absence has not been sought or if the replacement PD/PI is not acceptable.

6. Related Information

PI/PD Eligibility  

CFR 200.308

Uniform Requirements Subpart D – Post Federal Award Requirements 

http://www.ecfr.gov/cgi-bin/text-idx?node=se2.1.200_1308&rgn=div8     

7. Policy History

Revision Date Author Description
12-31-2013 OSP Rev 1.0
07-25-2016 OSP Rev 2.0, Prior policy name was "Absence of PI/PD"