Policy No: RESEARCH 5.2
Type of Policy: Administrative
Effective Date: May 2013
Last Revised: May 2013
Policy Owner: OSP
Policy Contact: Duane Hutchison, Executive Director, firstname.lastname@example.org
1. Reason for Policy
A SubAgreement may be required if part of the research effort under a grant or contract is to be performed by an outside organization or institution.
2. Policy Statement
Subcontracts should be set up as soon as possible after the receipt of an award. To initiate one, you or an authorized representative will need to make a request for subcontract agreement using Georgia Tech’s web-based OSP Contract System - https://webwise.gtri.gatech.edu/osp/sub/sitemap
Upon final submission through the on-line system you will need to forward a signed copy of the request form to OSP. A notification of acceptance, as well as other progress notifications will be sent via the ICOL system. Upon receipt of the returned subcontracts, an agreement will be issued to the subcontractor against which project-related costs may be billed. The Principal Investigator will be responsible for monitoring the technical performance of the subcontractor, verifying that required cost-sharing is properly documented and approving the invoices for payment. Please notify a contracting officer in OSP’s Subagreement Division promptly with any questions or concerns. A request for modification will be needed in order to add additional funds or time to the existing subcontract.
This policy applies to all Georgia Tech Faculty and Staff.
|4.1 Requesting a Subaward|
|As part of the on-line “Request for a Sub-Agreement” process you will want to have the following information ready:|
|On-line “Request for a Sub-Agreement”||
5.1 Principal Investigators
The Principal Investigator will be responsible for providing oversight of the subcontract including:
- monitoring the technical performance of the subcontractor,
- verifying that required cost-sharing is properly documented,
- and approving the invoices for payment.
6. Policy History